Optimize Space, Cut Costs: Transform Facilities Management with Smart BPM
Effective workplace management starts with meticulous office space planning, and involves deployment multitude of business processes like space management software, workplace analytics, occupancy sensors, wayfinding solutions, and visitor management systems to optimize space utilization, track usage, and streamline operations. Space management encompass stand alone process like Booking & Scheduling of office spaces. Occupancy sensors can detect employee presence, turning on/off lights as needed (as an example). Wayfinders can be used to easily find conference rooms, or to map out a floor plan on a TV/Kiosk. As a leader in charge of facility and space management, you may want to have workplace analytics to understand how often spaces are booked, are they utilized for the duration requested, power saved by deploying sensors, employee experience etc. This is where solutions like Business Process Management (BPM) flourish, where they can pull and tie together disparate process into a cohesive engine.
VorkFlow, our low-code BPM solution, offers insights into the upkeep and optimization of your space and assets. Our platform is a modular, flexible, easy-to-use process delivery system for organizations looking to manage workplace assets and its operations. With VorkFlow, businesses can realize the ideal workplace experience for every employee and achieve an unbeatable time to value. Check out some of the areas where VorkFlow can help with your journey in Workplace & Facilities management.
01
Visitor Management
Visitor management software helps organizations manage and track the movements of visitors on their premises. It can be useful in a variety of settings, and across different industries.
VorkFlow makes it easier than ever to manage visitors! From registration to escorting them to their destination, we can do it all. Our solution could offer to replace traditional sign-in sheets with a digital system, record arrivals/departures & purpose of visit, automatically trigger visitor badge printing.
02
Space Management
This encompasses managing and optimizing the use of their physical workspace, including office space, meeting rooms, and other areas. This necessitates building self service apps, like a Room Scheduler.
VorkFlow can plan smart spaces, connect teams, and get insights all in one platform for workplace wins.
03
Space Utilization Sensors
Occupancy sensors are integral to effective workplace management allowing organizations to efficiently monitor how spaces are utilized. These sensors deliver real-time information about occupancy levels, aiding businesses in optimizing their workspaces for both efficiency and comfort.
VorkFlow aggregates and analyzes data from occupancy sensors, allowing administrators to observe usage trends, generate reports, and manage workspace allocation effectively.
04
Employee Experience
While employee experience(EX) is a very broad subject, in the context of Workplace management it pertains to how easy it for employees to manage their work visit. Are they able to book meeting rooms easily? Do floor plans offer enough to navigate them to the meeting room? Did your visitor wait too long to be escorted in?
VorkFlow comes with a built in app for conducting surveys and collecting feedback. If necessary it can be tweaked to be specific to workplace management. Talk about speed to market.
05
Workplace Analytics
As hybrid work models continue to gain traction, companies are increasingly relying on workplace analytics to optimize their spaces and strategies. By understanding how employees are using the office, leaders can more effectively manage their flexible workplaces.
VorkFlow can help identify peak hours, popular areas, and unused spaces, leading to optimized office layouts and improved employee experiences. For instance, you can identify areas with high footfall and adapt the office environment by adding additional seating or amenities.
06
Everything Else
We can help with Move management, to facilitate employee relocation. Or with overall real estate planning and to centralize lease and asset data. The possibilities are endless. The solution could just be one – VorkFlow.
Effective workplace management enables organizations to utilize their spaces more efficiently. By understanding space utilization patterns and implementing smart design principles, businesses can drive cost savings and create better workplace experiences. VorkFlow, with its comprehensive low-code platform, can be a trusted partner for businesses looking to deliver these efficiencies and savings.
Are you ready to unify workplace experiences from visitor kiosks to room scheduling to wayfinding signage. Explore the possibilities of BPM for your organization and take the first step towards a future ready enterprise.
By integrating VorkFlow into your facility management strategy, you can enable frictionless hybrid work, deliver cohesive workplace operations and design smarter spaces. Find out how.
Improve Employee Experience with VorkFlow.
We’re a full-service BPM company, that prides itself for delivering business outcomes at business speed. What use-case sounds appealing to you?.